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Do you
develop affirmative action plans (AAPs) for clients? If
so, what reports and analyses are delivered when you develop
an AAP on behalf of a client?
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What
is AAPMaker, and what reports and analyses are delivered by
the AAPMaker software?
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Why does
EEO Made Simple Consulting describe its fees as ‘reasonable?’
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Does
EEO Made Simple Consulting assist companies with audits?
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What
other fees are involved besides the fee to prepare the AAP?
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What
information is required from the client in order for EEO Made
Simple Consulting to complete the Affirmative Action Plan (AAP)
on behalf of the Client?
-
What
if the client did not track applicants’ race and gender data
during the previous year, can EEO Made Simple still develop
an AAP for the client?
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What
are job groups? Will EEO Made Simple develop them for
our company if we don’t already have them?
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What
are the EEO-1 categories?
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We have several facilities within
the state, that are in different census areas. Would we
need to purchase information for each census area?
-
What are the system requirements
for the AAPMaker software?
-
Does
EEO Made Simple provide training? Is it online? Self directed?
-
Does
EEO Made Simple provide support and service on its products?
-
Does
EEO Made Simple have a list of references we can contact?
-
What
is EEO Made Simple’s policy on data confidentiality?
Q1. Do you develop affirmative action
plans (AAPs) for customers? If so, what reports and analyses
are delivered when you develop an AAP on behalf of a customer?
A1. We don't just sell our AAPMaker
software, we also develop easy-to-read, cost effective affirmative
action plans (AAPs) for customers. The AAPs are developed by our
consultants who have extensive affirmative action audit experience.
Each AAP is developed in compliance with applicable regulations.
It contains: The Executive 11246 AAP narrative for women and minorities;
the narrative for veterans and disabled; the job group analysis;
the workforce analysis; the internal feeder pool analysis; the external
census availability analysis; the utilization analysis; placement
goals for the current year; prior year progress analysis; impact
ratio analyses for personnel activities (hire, promotion and termination).
Q2. What is AAPMaker, and what reports and
analyses are delivered by the AAPMaker software?
A2. AAPMaker is a software that was developed by
a group of EEO consultants who have over 45 years of experience
(combined) in developing AAPs, and have interfaced with the OFCCP
in numerous compliance audits across the United States.
You can download a free Demo of the AAPMaker software from our
website or request a Trial/Demo copy on CD by emailing us at Support@eeomadesimple.com.
Upon installation of the AAPMaker Demo, a registration window
will open up. Click on the “Unregister” button to bypass that
window. You can use the Demo to develop an
actual Affirmative Action Plan. Without a registration
code however, you will not be able to print the AAP analyses or
access the legal narratives. To purchase a user license,
call us at (866) 433 6752, Monday through Friday, 8:00AM to 5:00PM,
EST. We will provide you with a registration code that converts
the AAPMaker from a trial to a fully-functional copy. You
will then have the ability to view and print all of the AAP narratives
and analyses.
AAPMaker follows a step by step approach, so the user
does not need previous AAP experience -- just follow the steps.
AAPMaker truly takes the challenge and mumbo-jumbo out of developing
an effective AAP. It delivers a fully complaint AAP.
The analyses and narratives include: The Executive 11246
narrative for women and minorities; the narrative for veterans
and disabled; the job group analysis; the workforce analysis;
the internal feeder pool analysis; the external census availability
analysis; the utilization analysis; placement goals for the current
year; prior year progress analysis; impact ratio analyses for
personnel activities (hire, promotion and termination).
Here is what a recent purchaser of AAPMaker had to say:
I purchased your AAPMaker software and developed my Affirmative
Action Plan for an OFCCP audit. I want to tell you that the OFCCP
was so pleased with my Affirmative Action Program I did not receive
an on-site visit. I have been through several audits before
and I must say that AAPMaker is the best tool I have ever used.
Thank you EEO-Made Simple.” K. Simmons
Q3. Why does EEO Made Simple describe its
fees as ‘reasonable?’ A3. A survey
conducted in July 2006 by EEO Made Simple revealed that EEO Made
Simple fees to develop an Affirmative Action Plan are more than
50% lower than those fees charged by small and large AAP
consulting firms. Considering that we deliver a superior product,
that is why we say our fees are reasonable.
Q4. Does your
company assist with audits?
A4. Yes, we do.
- In case of an audit, we provide the customer with coaching
and strategies in preparation for the on-site visit by the Office
of Federal Contract Compliance Programs (OFCCP). These strategies
are developed specifically for the customer. They are
based on the results of the analyses in the customer’s AAP.
At the customer’s request, we also send a representative on
site to interface with the OFCCP and walk the customer through
the audit.
- Coaching and strategies in preparation for and during the
audit, (delivered through email and telephone) are delivered
at a flat negotiated fee. When you are ready, give
us a call.
Q5. What other
fees are involved besides the fee to prepare the AAP?
A5. If the customer requests additional
services like on-site visits, interface with the OFCCP for a compliance
audit, compensation analyses (Mean/median, T-test and/or cohort),
and other work outside the normal preparation of the affirmative
action plan, a per hour or contracted fee applies. This fee
per service is negotiated outside of the regular preparation of
the affirmative action plan.
Q6. What information is required from the client
in order for EEO Made Simple to complete the Affirmative Action Plan
(AAP) on behalf of the customer? A6.
The Customer must provide EEO Made Simple Consulting the following
information:
- An Excel list showing the demographics of employees on board
at the start of the twelve-month period that the customer has
chosen as its AAP year.
- An Excel list showing individuals who applied for jobs with
the organization during the previous twelve-month period.
- Excel lists showing employees who were hired, promoted or
terminated during the previous twelve-month period.
- A completed AAP Personnel Activity Questionnaire (provided
by EEO Made Simple Consulting) so that EEO
Made Simple Consulting can determine the relevant census
areas and internal feeder pool data to use in the development
of the affirmative action plan.
Q7.
What if the client did not track applicants’ race and gender data
during the previous year, can EEO Made Simple still develop an AAP
for the client?
A7. EEO Made Simple Consulting is able to develop
an Affirmative Action Plan for clients that did not track applicant
data for the previous year. The AAP will contain all of
the required analyses, except for the adverse impact analyses
for hiring activities. It will contain: Executive 11246
AAP narrative for women and minorities; the narrative for veterans
and disabled; the job group analysis; the workforce analysis or
organizational profile; the internal feeder pool analysis; the
external census availability analysis; the utilization analysis;
placement goals for the current year; impact ratio analyses for
personnel activities (promotion and termination).
EEO Made Simple can get you started with tracking your applicants
going forward. Because the tracking of applicant data is
a federal requirement, clients must begin that process immediately
so that all the required data will be available when it’s time
to update the AAP the following year. We’ll provide you
a sample EEO data collection sheet that you’ll use to invite your
applicants to volunteer the EEO data, and qualified clients (clients
spending $4000 or more with EEO Made Simple) will receive a free
copy of our acclaimed applicant tracking tool so that applicant
tracking can be maintained and monitored for adverse impact on
an ongoing basis. Clients that do not qualify for a free
copy of the applicant-tracking log can purchase an applicant-tracking
tool at our web site at www.eeomadesimple.com
Q8. What are job groups? Will
EEO Made Simple develop them for our company if we don’t already have
them?
A8. Imagine that each department in your company
represents a vertical slice of your workforce, then a job
group will be a horizontal slice. Job groups combine
jobs across department lines into what can be loosely described
as homogenous groups. Jobs in a job group require ‘similar’
skills, perform ‘similar’ responsibilities, and pay ‘similar’
wages. Examples of job groups are: Engineers (across
all departments), Professionals in Accounting and Finance,
Machine Operators, IT Professionals. Jobs
groups are like subsets of EEO-1 categories.
By reviewing the customer’s jobs, EEO Made Simple is able to
develop the job groups to be used in the customer’s AAP.
Q9. What are the EEO-1
categories? EEO-1 Category Descriptions
Following are the nine EEO-1 categories as defined
by the Federal government.
1. Officials
and Managers
1.1
Executive/Senior Level Officials and Managers:
Individuals who plan, direct and formulate policies, set strategy
and provide the overall direction of enterprises/organizations for
the development and delivery of products or services, within the
parameters approved by boards of directors or other governing bodies.
Residing in the highest levels of organizations, these executives
plan, direct or coordinate activities with the support of subordinate
executives and staff managers.
They include, in larger organizations, those individuals
within two reporting levels of the CEO, whose responsibilities require
frequent interaction with the CEO.
1.2 First/Mid-Level
Officials and Managers: Mid-Level
managers are individuals who serve as managers, other than those
who serve as Executive/Senior Level Officials and Managers, including
those who oversee and direct the delivery of products, services
or functions at group, regional or divisional levels of organizations.
These managers receive directions from Executive/Senior Level
Management and typically lead major business units.
They implement policies, programs and directives of executive/senior
management through subordinate managers and within the parameters
set by Executive/Senior Level management. First-Level managers
report directly to middle managers.
They serve as functional, line of business segment or branch
levels and are responsible for directing and executing the day-to-day
operational objectives of enterprises/organizations, conveying the
directions of higher level officials and managers to subordinate
personnel and, in some instances, directly supervising the activities
of exempt and non-exempt personnel.
2. Professionals:
Employees concerned with the theoretical or practical aspects of
such fields as science, art, law and business relations where substantial
post secondary educational preparation, or equivalent on-the-job
training or experience is required.
3.
Technicians: Employees whose job requires
a combination of basic scientific knowledge and manual skill which
can be obtained through about two years of training, such as is
offered in many technical institutes and junior colleges, or through
equivalent on the job training.
4. Sales
Workers: These are non-managerial employees who are engaged
wholly or primarily in the direct sale of the organization’s products/services.
5. Administrative
Support Workers: These are non-managerial employees performing
administrative and support assistance such as typing, filing, computer
operating, and personnel, stock, shipping, production and billing
record-keeping. Included in this category are data processing
clerks and customers service representatives.
6. Craft
Workers: Employees who perform manual work of relatively
high skill level and have a thorough and comprehensive knowledge
of the processes involved. They exercise considerable independent
judgment and usually receive an extensive period of training. It
excludes learners and helpers.
7. Operatives:
Machine or processing equipment operators or employees who perform
other factory-type duties of intermediate skill level which can
be mastered in a few weeks and require only limited training.
Included in this category are trainees and learners of craft positions.
8. Laborers
and Helpers: Employees who perform manual labor that generally
requires only brief training to perform tasks that require little
or no independent judgment. Included in this category are
helpers to craft and operative employees.
9. Service
Workers: Employees in jobs relating to protective
service, food service, and personal services. Assistants,
trainers, helpers and their supervisors are also included
Q10.
We have several facilities within the state that are in different
census areas. Would we need to purchase information for
each census area? A10.
When EEO Made Simple develops and delivers an AAP, that AAP already
has all of the relevant 2000 census data selected specifically to
best match the jobs of the customer. We capture the appropriate
census areas from the customer through our AAP Questionnaire.
An analysis in the AAP tells the customer the exact data and census
areas used.
If the customer develops its own AAP using our AAPMaker software,
the customer must complete our census order form and email it to
us. The form is designed to help the customer select the relevant
census areas it must use in its AAP(s). We provide the customer
one census area for free with the purchase of the software, and
a nominal fee is charged for each additional census area ordered.
We add significant value to the process by studying the customers
jobs, and weighting the census data appropriately so the most accurate
data is used in the customer's AAP(s). Most HR practitioners find
weighting of raw census data to be quite a challenge. We weight
the data for them. The census data we provide is specific to
the customer and is ready for immediate importation into the software.
No other affirmative action service provider/software does this
for the customer.
Q11. What are the system
requirements for the AAPMaker software?
System Requirements
Windows 2000 or higher.
32 MB of RAM
333+ MHZ processor
50 MB of free hard drive space
CD-Rom Drive
Microsoft Excel and Word 2000 or later
Q12.
Does EEO Made Simple provide training? Is it online? Self directed?
Private?
A12. Once EEO Made Simple delivers a completed AAP
to a customer, it offers a free one-hour tele-training in which
a consultant walks the customer through printing the AAP and explains
how to update the AAP when it expires.
Technical support via telephone is offered to customers who purchase
AAPMaker to develop their own AAPs. Those customers receive 30
days of free technical support beginning on the date of purchase.
They can purchase an annual technical and functional support license
which will allow them to call us at any time during the year to
ask functional and technical questions relating to the AAPMaker
software. Phone support can be obtained by calling toll
free 866 433 3922 between 8:00 AM and 6:00 PM, Eastern Standard
Time.
Technical questions can also be emailed to us at Support@eeomadesimple.com.
Each technical support question must be accompanied by your technical
license code.
We also offer web-based training where we walk customers through
the AAPMaker software and teach them how to develop an effective
affirmative action plan. A 90-minute session for up to ten participants
currently costs $750. Please call our training specialist
at 800-433-6752 X112 if you are interested in purchasing one of
these training sessions.
Q13. Does EEO
Made Simple provide support and service on its products?
A13. EEO Made Simple provides
technical support for all its products. Technical support
via telephone is offered to customers who purchase AAPMaker or Applicant
Tracking Software (AppTrac). Those customers receive 30 days of
free technical support beginning on the date of purchase.
They can purchase an annual technical and functional support license
which will allow them to call us at any time during the year to
ask functional and technical questions relating to the software.
Phone support can be obtained by calling toll free 866 433 3922
between 8:00 AM and 6:00 PM, Eastern Standard Time.
Technical questions can also be emailed to us at Support@eeomadesimple.com.
Each technical support question must be accompanied by your technical
license code..
Q14.
Does EEO Made Simple have a list of references we can contact?
A14. EEO Made Simple serves organizations
ranging from Fortune 100 companies to small businesses in virtually
all industry groups. While we respect our customers’ privacy,
we are able to provide prospective customers references upon request.
Q15. What is
EEO Made Simple’s policy on data confidentiality?
A15. EEO Made Simple
Consulting agrees during the term of developing the affirmative
action plan and at all times thereafter, to hold inviolate and keep
secret all knowledge or information made known to EEO Made Simple
Consulting by the customer or learned by EEO Made Simple Consulting
while working on behalf of the customer including but not limited
to, employee lists, salary information, employee demographic data,
customer lists, methods, forms, billings and all items pertaining
to the business of the customer. Further, EEO Made Simple Consulting
will not impart or make known any of the same or anything relating
to the same to any competitor or any other person, firm or corporation,
or provide any such data, material or information, except when authorized
to do so in writing signed by a senior officer of the customer.
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